Manuscript must be written in English. Whenever there is any doubt, authors should seek the assistance of experienced, English-speaking medical editors. A medical editor should review the final draft of the original and any revision of the manuscript.
NHJ has following outlines for paper presentation and formats.
- Use single spacing throughout
- Pages should have margins at least 25 mm and be numbered
- Maintain the sequence title page, abstract, key words, text, acknowledgements, references and legends.
- Text should be presented as per the nature of paper
- The Cover page should carry the title, a short running title, total words count on abstract, total word count of manuscript, information of any disclaimers or funding bodies and the corresponding author’s full names, qualifications, affiliations, departments, email and addresses of institute affiliated (street, city, country)
- Authorship page should carry in sequence information on primary author, corresponding author, and other authors, with authors’ full names, qualifications, affiliations, departments, email and addresses of institute affiliated (street, city, country)
- Declaration page must be scanned and sent with signature of all authors.
- Include permission to reproduce previously published material or to use illustrations that may identify participants
USE OF LANGUAGE
- Uniformity in Language is required, with preference to British English
- There should be no abbreviation in Abstract
- Abbreviation spelt out in full for the first time
- Avoid repetition of same words and waste words
- Do not use ‘&’ and ‘@’ in the text
- Running title provided should be not more than 50 characters
- Format the manuscript in a single column
- Do not use any special typeface for emphasis
- Numbers less than 10 should be written in words.
- Numbers 10 or more should be written in numbers.
- Words not numbers begin a sentence.
- Be consistent in lists of numbers.
- Numbers less than 1 begin with a zero.
- Do not use a space between a number and its percent sign.
- Use one space between a number and its unit.
- Report percentages to only one decimal place if the sample size is larger than 100.
- Do not use decimal places if the sample size is less than 100.
- Do not use percentages if the sample size is less than 20.
- Do not imply greater precision than your measurement instrument.
- For ranges use “to” but not “–” to avoid confusion with a minus sign and use the same number of decimal places as the summary statistic.
- Rules for data numbers do not apply to citations to the literature
- Use the metric system throughout; use of appropriate SI Units is encouraged. If using other, more commonly used units, give the SI equivalent in parenthesis.
USE OF TABLES, FIGURES AND IMAGES
- Tables, Figure and Images number in Arabic letters (no Romans)
- Title/legends provided in no more than 40 words.
- For borrowed materials – credit note must be provided in the figure/table/image itself.
- Keep the table/figures simple and uncluttered as possible.
- Standard abbreviation of units of measurement should be added in parentheses
Use of Tables Rule of thumb: Use tables to present data that is detailed and that is important
- Avoid tables created with the tab key, pictures, and embedded objects
- Fancy borders, shading, 3d effects, multiple grids are both distracting and unnecessary.
- Prefer grey shades of tables and figures
- Scientific table have few horizontal lines and no vertical lines. Usually only three horizontal lines (above and below the column headings, below the table)
- Tables should be formatted so that they have to be read horizontally (left to right) – the natural reading style
Use of Figures Rule of thumb: Use figures to - Show trends in data (as graphs)
- Do not use Pie charts, 3d bar diagrams, as Figures
- Figures should be simple to interpret, uncluttered, and free of extra lines, text, dimensions and other gimmicks.
- Prefer common data-presentation formats in figures: Column charts/bar charts; Line charts; Scatter plots
Use of Images/photographs
- Do not create math equations or tables as pictures
- For Images and photographs, use TIFF or a high resolution JPEG.
- Figures necessitate good quality – 300dpi with minimum resolution of 800x600 pixel
Relating to tables and figures in text
- Refer to all the tables/figures in the text
- Point out the relevant part(s) of a table/figure when referring to it
- Do not restate all the information from tables/figures in the text of the paper
- Tables/figures should not be used to highlight what has already been said in the paper
Written permission to reproduce borrowed material (illustrations, tables and photographs) must be obtained. Authors must ensure that appropriate permission has been obtained for the publication of identifiable clinical photographs. Borrowed and previously published material should be acknowledged in the captions in this style: ‘Reproduced by kind permission of . . . (publishers) . . . from . . . obtain all such permissions from the original publishers and authors, and to submit them with the manuscript.
Generic drug names should be used.
Authors are strictly instructed to follow Vancouver system for citing scientific literature. Any manuscript reference not following Vancouver system will immediately be sent back to author for revision. Authors can get a comprehensive explanation of the system with practical examples in the following link: http://www.lib.monash.edu.au/tutorials/citing/vancouver.html.
Authors must also note that NHJ follows following variation in Vancouver style:
- Superscripts must be used rather than brackets.
- Numbers (citations) should be inserted before colons and semi-colons. (to the left)
- Numbers (citations) should be inserted after comas and full stops. (to the right)
- It is important that the punctuation and form is consistently applied to the whole document.
These are commonly used abbreviations to write in reference list
c. = circa (about, approximately) ed. = edition
fig; figs = figure(s) p. = page(s)
pt pts = part(s) suppl= Supplement
ch. = Chapter et al.. = and others
ill ills = illustrator(s) para paras = paragraph(s)
rev = revised
GENERAL INSTRUCTIONS TO AUTHORS
The decision of the editor will be final for modification or rejection. However, the author may withdraw his/her manuscript prior to publication when given a chance by the editor (e.g. after modification).
If the authorship of a paper is changed in any way after it has been reviewed, the Editor will require a letter, signed by all authors named on the original or on the revised submission, explicitly agreeing to the change.
Additional prints/ republication/ translation.
As NHJ is an Open Access Journal and we post all the articles published in the web in PDF format, the author may print additional copies. However, for doing so the author has an obligation to inform NHJ. This will also help us in tracking reprinted articles. However, if the quantity of reprints required is more than 50 or in a commercial basis, prior written permission is required by the author from the Chief Editor of NHJ.
For republication of the article in another journal, the author must seek prior permission from NHJ, clearly stating the purpose and request for permission to print again.
For translation of the article and publication in another language (in another journal), the author must seek prior permission from NHJ along with the purpose and request for permission to print again. Both the above mentioned points require to be compliant with ICMJE guidelines for reprints and translation.
The submitted manuscript should actually represent the scientific work done and the data should not be manipulated for whatsoever purpose.
Any irregularities, misinformation, or manipulation of the data tending to skew the conclusion towards the side that does not represent the actual finding, if found, can result in the manuscript to be rejected or retracted (if already published). NHJ may proceed with legal actions if needed in appropriate cases.
If authors of a published article subsequently become aware of a significant error in it, they should send a notifying letter to the editor of NHJ as soon as possible. If the mistake is judged significant enough to warrant a published correction, the correction will be made as an “erratum” if the fault is NHJ; “correction” if the fault is the author’s.
Review article: maximum 4000 words excluding title page and an unstructured abstract of 150 words and references with no more than five tables or figures and 35 references.
Original article: maximum 3000 words excluding title page and a structured abstract of 250 words and references with no more than five tables or figures and 25 references.
Short Reports / Short Communications / Special Communications / Case reports: maximum 1250 words excluding title page and an unstructured abstract of 150 words and references with no more than two tables or figures and 10 references.
Case Report: Abstract; Introduction; Case Report; Discussion and Conclusion.
Letters to the Editor: maximum 250 words if it is in reference to a recent journal article, or 400 words in all other cases. It must have no more than five references and one figure or table. It must not be signed by more than three authors. Letters referring to a recent journal article must be received within four weeks of its publication.
Original double-spaced typed manuscript. Mention type of submission in your cover letter with a word count.
Title page with title, authors’ names and complete affiliations; corresponding author, complete address, telephone number and email address (necessary), author for reprint requests and complete address.
References in consecutive numerical order. Reference list typed double space.
Figures and Tables in consecutive numerical order.
Legends for all figures typed double spaced.
Consent forms for patient photographs.
Written permission from the publisher to reprint previously published figures and tables.